Hard to Inventory Regularly
The hotel found it difficult to conduct its inventory regularly and in an organised way. Managing assets by hand meant frequent mismanagement.
Le Méridien Kochi, a 5-star hotel run by the MFAR group, needed control over its furniture, electronic devices and office assets across more than 200 rooms. Technowave brought tracking, accountability and maintenance under one system, built around its easyTRACK FATS asset management software, RFID labels, handheld terminals and tag printers.
Le Méridien is a super deluxe 5-star hotel in Kochi, India, serving both tourists and business travellers. The property is run by the MFAR group and offers several multi-cuisine and speciality outlets, along with well-appointed rooms and top-class amenities. Because it sits in the top tier of its market, the hotel has elaborate departmental divisions.
Each department holds its own assets, from furniture and electronic gadgets and devices to the usual office equipment. With more than 200 rooms, the number of tangible and intangible assets is very large, and tracking them by hand was no longer practical.
The hotel turned to Technowave, which has been delivering RFID and asset management solutions across the Middle East and India since 1999, to bring its assets under one structured system.
With no automated system in place, the hotel faced a major problem managing its assets. The issues affected every department that relied on them.
The hotel found it difficult to conduct its inventory regularly and in an organised way. Managing assets by hand meant frequent mismanagement.
The occasional inventory contained human errors, which resulted in losses for the company.
There was no clear visibility of the assets, and no way to schedule their use or the maintenance they needed. Assets became underutilised, and reporting suffered because of the lack of use.
Nobody was clearly accountable for the assets. This inflated the balance sheet of the hotel company and put unnecessary pressure on the workforce.
Technowave agreed to take on the asset management issue and built a connected system around its easyTRACK FATS software. The solution combined software, hardware and a managed asset lifecycle, which together smoothed out the tracking, management and accountability problems.
Technowave used its easyTRACK FATS fixed asset management software to bring tracking, management and accountability for the hotel's assets into one system, with full visibility of each asset.
PCs, handheld terminals and standardised tag printers were all connected through the same system. The electronic asset register prints the asset labels and records every exchange and transfer of assets.
The application web and database servers were linked to the central server of the hotel. Asset history is held in one place, with strong data security and dependability.
The fixed asset management system delivers useful information through customisable reports. It also supports customisable data export and import and efficient approval frameworks.
Each asset is registered in the central asset register and given a printed label, so it can be identified and tracked from the start.
The system manages the securing and depreciation of assets, so the hotel can see an accurate record of each asset's value over time.
Transfers and exchanges of assets are recorded, and their use and maintenance are scheduled. This keeps assets in service and stops them from being underused.
Assets that leave service are removed from the register, and audits keep the records accurate. Together these steps close the asset lifecycle.
The application supervises the staff who carry out the work. Asset checks and basic checks during maintenance plans are computerised, so they no longer depend on manual effort alone.
The tracking, management and accountability issues were addressed through a single system. The outcomes below describe what the solution gave the hotel, based on the project description.
The tracking, management and accountability problems were smoothed out, so each asset now has a clear record.
The hotel gained legitimate, dependable asset history information and can review assets quickly and accurately.
Assets can be seen and reviewed across the property, replacing manual inventories that were prone to human error.
Use and maintenance can be planned, which addresses the underutilisation and maintenance gaps the hotel faced before.
Printed labels and the electronic register link each physical asset to its record, from registration through to removal.
Customisable reports, data export and import, and approval frameworks give management the information it needs to run the assets.
Recording, securing, depreciating, maintaining, removing and auditing assets in one system keeps the records complete from registration to removal.
Printed labels, handheld terminals and a central register connect each asset in the building to its record.
Scheduling asset use and maintenance prevents the gaps that lead to underused assets and extra capital expenditure.
Clear records of who holds each asset support an accurate balance sheet and take pressure off the workforce.
Le Méridien Kochi needed a structured way to track, manage and account for a large volume of furniture, devices and office assets. Technowave combined its easyTRACK FATS software with RFID labels, handheld terminals and tag printers, connected through a central server, to deliver that structure.
Technowave's wider range includes RFID labels, readers and sensors, biometric and fingerprint devices, standardised identification printers, access control systems and time attendance devices. These products can support asset management and workforce tasks in organisations of different sizes.
Technowave also works to bring an organisation's existing assets and information into its new system, so the move to structured asset management can build on what is already in place.
Technowave designs asset tracking, register, audit and maintenance frameworks, with software, hardware and data integration matched to each organisation.
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