A Very Large Asset Base
More than 100,000 assets had to be identified, recorded and kept up to date, far beyond what manual registers can handle reliably.
Abu Dhabi National Exhibition Centre (ADNEC) needed one reliable way to manage more than 100,000 assets spread across its six entities. Technowave International deployed the easyTRACK Asset Management System with barcode tagging, hardware, consumables and training, then returned to build custom workflows and to audit the full asset base in 2021.
Abu Dhabi National Exhibition Centre (ADNEC) is an award-winning venue for exhibitions and events in Abu Dhabi. Behind its halls and public spaces sits a very large base of physical assets: more than 100,000 items spread across six separate entities within the group.
Keeping track of that many assets across several entities is hard to do with spreadsheets or manual registers. ADNEC needed a single system that could identify every asset, show where it belongs and keep the records accurate as items were requested, approved and moved.
ADNEC engaged Technowave International LLC, the Technowave Group company registered in the UAE and Abu Dhabi, to deliver the complete solution: asset management software, a barcode-based tracking system, hardware and consumables, asset tagging and training for the team.
The core challenge was scale. ADNEC had to manage more than 100,000 assets, owned and used by six different entities, with records that everyone could trust.
More than 100,000 assets had to be identified, recorded and kept up to date, far beyond what manual registers can handle reliably.
Assets belonged to six entities within the group, so the system had to keep each entity's assets clear while giving a single, group-wide view.
Assets were requested, approved and moved between entities. Without a defined digital process, those moves are easy to lose track of.
Verifying the full asset base means finding and checking every item, which needs labelled assets and handheld scanning rather than paper lists.
After an initial gap analysis of ADNEC's needs, Technowave International designed and delivered an end-to-end asset management solution built around its easyTRACK software.
Technowave deployed easyTRACK, its asset management software, as the central register for ADNEC's assets across all six entities.
ADNEC's assets were tagged with barcode labels, giving every item a unique identity that can be scanned and linked to its record in easyTRACK.
Technowave proposed and supplied barcode printers to print the asset labels and handheld terminals to scan assets, together with the consumables needed to run the system.
ADNEC's team was trained in asset management with easyTRACK, so they could run day-to-day tagging, scanning and record updates themselves.
Technowave International reviewed how ADNEC managed its assets and identified the gaps the new system had to close.
easyTRACK was deployed, assets were tagged with barcode labels, and barcode printers and handheld terminals were put in place to print labels and scan assets.
ADNEC staff were trained in asset management so they could use the system and keep records accurate.
When ADNEC wanted to go further, Technowave developed and deployed a customised application that automates asset requisition, asset approval and the movement of assets between the group's entities.
In 2021 ADNEC engaged Technowave again to audit about 100,000 assets across its six entities. As part of the audit, Technowave carried out a further gap analysis and recommended migrating to RFID for easier identification and auditing of assets.
The project gave ADNEC a single asset management system covering all six entities, and a long-term partner for audits and improvements.
Assets from all six entities are managed in easyTRACK, giving the group one consistent view of its asset base.
Barcode labels and handheld terminals mean assets can be identified and checked by scanning instead of searching paper records.
The custom application moved asset requests, approvals and transfers between entities into a defined digital workflow.
In 2021 Technowave audited about 100,000 assets across the six entities, giving ADNEC an up-to-date picture of its assets.
The audit's gap analysis gave ADNEC a recommendation to move to RFID, so assets can be identified and audited more easily in future.
ADNEC returned to Technowave for the custom workflow app and again for the 2021 audit, building on the original deployment.
Reviewing current processes first makes sure the software, tagging and hardware match how the organisation really works.
Groups with more than one entity need a system that keeps each entity's assets clear while giving a single group-wide view.
Automating requisition, approval and transfers keeps records accurate after go-live, not only on day one.
A periodic full audit shows where the system can improve, and it is the right moment to plan the move from barcode to RFID.
By combining easyTRACK, barcode tagging, the right hardware, training and a custom workflow application, Technowave International helped ADNEC bring more than 100,000 assets across six entities into one managed system, then audited the full asset base and set out the next step to RFID. Founded in 1999, Technowave delivers asset management, RFID and Auto ID solutions across the UAE, the GCC and India.
Technowave delivers asset management software, barcode and RFID tagging, hardware, audits and training for organisations with thousands of assets across several sites or entities.
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