Assets Across Many Departments
Fixed assets were distributed across various departments, which made it hard to know exactly what existed and where it was.
Sheikh Zayed School, a prestigious private school with many valuable assets, needed a reliable way to track its fixed assets across departments. Technowave delivered an RFID and barcode tracking solution built on its EasyTRACK Asset Management System, tagging assets so they could be counted and assigned to custodians with far less effort.
The school is a continuation of the success and reputation of The Sheikh Zayed Private Academy for Boys and Girls, which was established in 2000 to fulfil the vision of the late President, H.H. Sheikh Zayed bin Sultan Al Nahyan.
As a very prestigious school, it holds many valuable assets. Those assets are spread across various departments, and with many children using them every day, it is difficult to keep track of every existing and new item in an organisation of this size.
The school's management wanted a technology that would help them track their fixed assets easily. They contacted Technowave Group, a software solution provider in the Middle East with long experience in RFID and barcode-based fixed asset tracking.
Tracking fixed assets is hard in any large organisation, and a school adds its own pressure, because the assets are in constant daily use.
Fixed assets were distributed across various departments, which made it hard to know exactly what existed and where it was.
Management found it difficult to keep track of both existing assets and new ones added to the school.
Many children use the school's assets every day, so the assets are heavily used and must be accounted for at all times.
Once the technology was chosen, the Technowave team carried out a sight survey. The type and location of each asset determined which RFID labels and tags were used.
The team surveyed the site and selected RFID labels and tags based on the type and location of each asset.
Each asset has a different surface texture, so finding a label that sticks well was a challenge. Labels were placed where they would not be easily removed.
Kitchen machinery is made of metal, where a standard RFID label cannot be read, and it is washed regularly. Special on-metal RFID tags were fixed to the parts of the machines that get washed.
The tagged assets are managed through Technowave's EasyTRACK Asset Management System, which keeps the count of assets and records who is responsible for each one.
The team surveyed the school and matched each asset type and location to the right RFID label or tag.
Labels were attached to each asset in a place where they would not be easily removed, with the tag chosen for that surface.
Special on-metal RFID tags were fitted to the washable parts of the kitchen machinery, which metal surfaces would otherwise block from being read.
The project ran during the academic year, when classes and daily activities continued. The tagging team therefore worked at night and carried out the job with great dedication.
The school's staff and management reported clear improvements once the tagged assets were in the system.
Staff experience extremely fast and accurate counting of assets, which reduces their workload.
Management is satisfied with the drop in the number of missing fixed assets.
Keeping track of the number of assets and their custodians has become much easier and more accurate.
A site survey shows which label or tag suits each asset type and location, which avoids tags falling off or failing to read.
Metal surfaces and equipment that is washed regularly need specialised on-metal RFID tags.
Recording who is responsible for each asset makes counting and accountability more accurate.
Tagging can be planned around school hours, so daily activities continue while the project runs.
Sheikh Zayed School needed a practical way to track fixed assets that were spread across many departments and used every day. Technowave combined a careful site survey, RFID and barcode tagging suited to each surface, and its EasyTRACK Asset Management System to meet that need.
Technowave Group has been delivering RFID and asset management solutions in the Middle East and India for many years. Its services are designed to track, manage and help optimise assets with RFID and barcode technology, reducing losses and improving operational efficiency across different industries.
Technowave designs RFID and barcode asset tracking, from the site survey and tag selection to the asset management system that keeps the records accurate.
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